Business travel in the Western Region depends on punctual pickups, the right level of vehicle and a driver who knows where the meeting is. This page is for individual executives, groups arriving for a conference or a visit, and companies that move people between Jeddah, Makkah, Madinah and Taif.
Executive transfers
For one traveller, we arrange the airport pickup, trips between meetings and any intercity journey. Tell us the level of vehicle you would like. The VIP Chauffeur Car and the Executive Sedan each take three passengers and two bags: see the fleet. For a day of meetings across a city, see private chauffeur.
Send your pickup, destination, date and passengers and we will confirm the vehicle and price.
Delegations and events
Moving a group takes coordination: how many vehicles, when each guest arrives and where they must be. Send us the guest numbers, the arrival times and the venues, and we plan the vehicles and the pickups with you.
- Number of guests and flight arrival times
- Airports, hotels and venues
- Level of vehicle required
- Dates, times and any changes you expect
Arrivals by air
Most guests arrive at Jeddah Airport or Madinah Airport. Send each flight number so the pickups follow the actual arrivals.
Business in each city
Jeddah is the main commercial city, and trips there run across a long city: see Jeddah taxi service. In Makkah and Madinah the same access limits near the mosques apply to any visit, so give us the venue and we will confirm where the car can stop.
Regular corporate travel
If your company travels regularly between the cities, contact us to discuss how repeated bookings can be arranged. See intercity transfers for the routes and journey times.
What business travellers ask us most
Most questions are about reliability. Will the driver be at the arrivals gate when the flight lands? Will the car wait during a long meeting? Can the vehicle be changed if the guest list grows? We plan around these by asking for the schedule and the contact person up front, and by agreeing in advance what happens if a meeting overruns. If you have your own rules for supplier cars, tell us at the start.
For senior guests, we recommend sending the exact name that should be used at the pickup, and the phone number of whoever will be on site.
Travelling during Hajj and Umrah seasons
Business visits during Ramadan or the Hajj season are harder to plan than usual. Roads are busier, hotels are fully booked and some areas are restricted. If your visit coincides, book earlier, add margin to every schedule and consider a driver who stays with you for the day rather than separate rides. See private chauffeur for how that works.
Combining the airport, hotel and venue
Large groups often have three or four legs in a day: from the airport to a hotel, from the hotel to a meeting, from the meeting to a dinner and back. Plan them as one schedule so that vehicles and drivers are aligned, and tell us if anyone in the group needs a different departure time. A short written itinerary is easier for a driver to follow than a series of messages.
Briefing the driver before an important guest arrives
A good pickup starts with a short brief. Tell us who is arriving, how they should be addressed, whether they will have luggage, and whether the guest prefers to talk or to be left in peace during the drive. Share the name of the person on site, the venue entrance that should be used and any security or access arrangements. Details like these are small, but they decide whether a first impression feels organised.
If the guest list changes at the last minute, send the update as soon as you can, even if it is only a rough number. We would rather replan a vehicle early than find ourselves a seat short at the kerb.
Invoices, receipts and company details
Companies often need a clear record of what was booked. Tell us at the start what information your accounts team requires, such as names, dates and routes, and we will tell you what we are able to provide. It is easier to agree this before the trip than to reconstruct it afterwards.